Meetings and voting

Our real time voting service for company meetings offers a quick and easy way for shareholders to get their views heard by voting interactively with hand-held keypads. Meeting attendees, once verified as being eligible to vote, are registered on our joint venture partner’s system, IML - the UK's leading supplier of interactive audience response systems, and then issued with a Smart Card and keypad to enable interactive voting.

We provide a bespoke service including full hardware and software support and set up, as well as hands on support at the meeting.

Prior to the meeting, our experienced staff will work with you to fully understand your needs and tailor the meeting to your AGM requirements.

We know that with scrutiny on proxy and meeting processes, the need for transparent audit trails is vitally important.

Our vote management systems track shareholder voting instructions from receipt right through to meeting attendance. In addition, we are able to handle complexities such as multi-class events with different voting ratios, complicated institutional split and/or partial voting instructions and the appointment of multiple proxies.

We are experts in the design of personalised proxy cards which improve the speed and accuracy of recording proxy appointments and instructions and support the use of barcode and scanning technology.

For individual shareholders, our eProxy (or web proxy) voting system allows them to vote with confidence via our Share Portal. Once they have voted, they get a confirmation screen assuring them that their vote has been received, recorded and counted.

Voting via the portal also encourages shareholders to sign up for e-communications and other services, which potentially reduce your shareholder communication costs going forward.